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PREFACE

 

 

 

 

The Indian Institute of Technology, Bombay (IITB) is one of the seven higher Institutes of Technology in the country set up with the objective of making available facilities for higher education, research and training in various fields of science and technology. It is now recognized as a leader in science and engineering education not only in India but worldwide.The institute has developed solid foundation for education and research with a high quality faculty base having a vision to be fountainhead of new ideas and innovators in technology and science.The misssion of IIT Bombay is to create an ambience in which new ideas research and scholarship flourish and from which the leaders and innovators of tommorow emerge.

 

 

 

 

 

The Institute on an average annually admits around 575 candidates for the undergraduate programme through Joint Entrance Examination (JEE), 140 candidates for 2-year M.Sc. programmes, over 600 candidates for different postgraduate programmes and 175 for Ph.D programmes.Indian Institute of Technology Bombay follows a specialized credit based semester system for its academic programmes. This system allows greater freedom to individual programmes to tailor it to their specific needs.Basically there are two Semesters in an academic year ( Autumn - :- July-Nov ; and Spring - :- January-April ). There is one additional Semester for summer courses. The students are required to follow certain procedures and meet the academic requirements of each semester.

 

 

 

 

 

The Academic Programmes are governed by Rules and Regulations approved by the Senate from time to time. The Senate is a statutory and supreme body that governs all academic matters of the institute and the rulings of senate chairman are final in regard to all academic issues . The senate continuously monitors the academic programmes and makes appropriate modifications /improvements as and when required. The Senate also sets a definite time schedule for various academic activities. This booklet gives comprehensive information on the existing Rules & Regulations for B.Tech., Dual Degree and M.Sc. Programmes.

 

 

 

 

 

In their own interest, the students and parents should be fully familiar with the academic system of this Institute, as very often it will be different from what they would have come across earlier. Student's attention is brought particularly to the assessment procedure and the specific rules governing the grading system, academic performance requirements, etc.

 

 

 

 

 

Various committees exists at departmental and institute levels to decide/modify specific programmes whereas academic performance of students is monitored by an Institute level committee known as the Under-Graduate Acadmic performance Evaluation Committee (UGAPEC). The institute level committee decides the pace and even the continuation of the student or otherwise, on the basis of their overall performance & academic record.

 

 

 

 

 

IIT Bombay is a very student-oriented place and our endeavor is always to ensure that our students get the best of everything that is needed to create outstanding scientists and engineers.

 

 

 

 

 

Thank you for your interest in IITB. We wish all our student a very bright future and successful career.

 

 

 

 

 

 

 

 

Dean of Academic Programmes

 

 

March 2006

 

 

1 Introduction

 

 

B.Tech/Dual Degree/M.Sc.(5yr.) programmes consist of courses in sciences, humanities and social sciences, engineering and technology, and other related topics. The sequence of studies broadly consists of four stages.

 

 

 

 

The first stage is an introduction to sciences, humanities and technical arts (such as workshops etc.). This is common for all UG programmes.

 

 

 

 

The Second stage is the study of engineering courses that emphasizes a broad based knowledge in interdisciplinary areas which enables the students to appreciate the links between science, engineering and humanities.

 

 

 

 

In the third stage the students are exposed to subjects in the chosen areas of study which dwell on the principles governing design and which develop in them the ability for physical and analytical modeling, design and development.

 

 

 

 

During the final stage, an engineering student studies problems of integrated design with an awareness of size, performance, optimization and cost & works independently on a B.Tech. Project.

 

 

 

 

A science student studies the natural and abstract problems and produces mathematical, computational and /or experimental results and works independently on a project.

 

 

 

 

Students are thus initiated into the methods of research, library reference work, use of engineering Scientific equipments/instruments, learning of modern computational techniques and writing of technical and scientific reports.

 

 

 

 

In parallel with the last two stages, the student is introduced to the social and economic objectives of the era and to the interaction between man, machine and nature. This is sought to be achieved through elective courses in humanities and social sciences and through practical training, fieldwork, works visits and seminars. In addition, students are also made aware of environmental issues through introductory course in environmental science and engineering

 

 

 

 

2-year M.Sc. is a PG programme after Bachelor's degree and it focus on advanced courses in respective disciplines.

 

 

 

 

The requirements for degree programme run by the Institute are broadly classified as :

(a) Institute Requirements(further divided into Compulsory courses, Elective Courses and other requirements.)

(b) Departmental Requirements(further divided into Compulsory courses, Elective courses and other requirements)

 

 

 

 

 

 

 

 

2. Curriculum / Programme of Study

 

 

 

 

2.1 Curriculum

 

 

Every Department has a prescribed course structure which in general terms is known as Curriculum or Course of Study. It prescribes courses to be studied in each semester. The courses of study bulletin is updated every semester and made available on Institute's web site. This includes all the curricula and course contents.

 


 



2.2 Semesters – Autumn, Spring, Summer

 

 

The Institute follows a specialized credit based semester system. There are three semesters in a year. The semester that begins in July ( July to Nov.(Semester I) ) is known as Autumn Semester and the Semester that begins in January ( Jan. to April (Semester II)) is known as Spring Semester. During the summer vacation i.e. (May-June), there is one additional semester for summer courses known as Semester III. The Institute runs summer courses, self study courses etc.( subject to availability and consent of the faculty ) to provide an opportunity to clear backlog course/s, if any.

 

 

 

 

 

2.3 Course Credit System/Structure

 

 

In general a certain quantum of work measured in terms of credits is laid down as the requirement for a particular degree. The student acquires credits by passing courses every semester, the amount of credit associated with a course being dependent upon the number of hours of instruction per week in that course.

 

 

 

 

 

There are mainly two types of courses- lecture courses and laboratory courses. Lecture courses consist of lecture ( L ) and tutorial ( T ) hours, but may have attached practical ( P ) hours in special cases. Laboratory courses consist of practical hours, but may have attached tutorial hours in special cases. The credit ( C ) for a course is dependent on the number of hours of instruction per week in that course, and is obtained by using a multiplier of two( 2 ) for lecture and tutorial hours, and a multiplier of unit ( 1 ) for laboratory hours. Thus, for example, a lecture course having two lectures and one tutorial per week throughout the semester carries a credit of 6. Similarly, a laboratory course having one tutorial and three laboratory hours per week throughout semester carries a credit of 5. Credits are assigned to Practical Training, Seminar and Projects also. NSO/NSS are non-credit requirements.

 

 

 

 

 

2.4 Seminars

 

 

Seminar is a course requirement wherein under the guidance of a faculty member a student is expected to do an in depth study in a specialized area by doing literature survey, understanding different aspects of the problem and arriving at a status report in that area. While doing a seminar, the student is expected to learn investigation methodologies, study relevant research papers, correlate work of various authors/researchers critically, study concepts, techniques, prevailing results etc., analyze it and present a seminar report. It is mandatory to give a seminar presentation before a panel constituted for the purpose. The grading is done on the basis of the depth of the work done, understanding of the problem, report and presentation by the student concerned.

 

 

 

 

 

2.5 Projects

 

 

Project is a course requirement, wherein under the guidance of a faculty member a final year student is required to do some innovative work with application of knowledge earned while undergoing various courses and labs. in the earlier years. The student is expected to do literature survey and carry out development and/or experimentation. Through the project work the student has to exhibit both the analytical and practical skills.

 

 

 

 

 

The student will have to do his/her project under the guidance of the faculty member from the same department unless specifically permitted by the Head of the Department for alternate arrangements.

 

 

 

 

 

The project for B.Tech/M.Sc. and DD are specifically structured.

 

 

 

 

 

The B.Tech/M.Sc. project is done in the final year and is divided into two stages. Normally the first stage is done in Autumn Semester and the second stage in subsequent Spring semester. The project carries an aggregate of 20 credits (Ist stage 5, and IInd stage 15).

 

 

 

 

 

The DD project is divided into three stages. Normally the Ist stage begins in IVth year Summer term and the later stages in the subsequent semesters respectively. The project carries 108 credits (18+36+54).

 

 

 

 

 

3. Registration

 

 

 

 

3.1 Semester wise registration

 

 

Registration at the beginning of each semester on the prescribed dates announced from time to time, is mandatory for every student till he/she completes his/her programme.

 

 

 

 

 

 

On joining the Institute, each student is assigned to a faculty adviser or advisory group. The student can register for courses he/she intends to take during a given semester or summer term only on the basis of the programme for each discipline as given in the Courses of Study Bulletin and as per the advice given by his/her faculty adviser. The faculty adviser is expected to discuss with the student his/her academic performance during the previous semester and then decide the number and nature of the courses for which the students can register during the semester within the framework of the guidelines given by the UGAPEC. The Faculty Adviser is also authorized to permit the student to drop one or more courses based on his/her academic performance after first semester/year and the corresponding categorization. In fact, the Faculty Adviser may prepare a revised plan of study at a slower pace for students with poor performance.

 

 

 

 

 

 

Unless otherwise stated, the Course-Work component of the Dual Degree (DD) Programmes is governed by the Rules and Regulations of the Undergraduate B.Tech. Programme whereas the Project-work component of the DD Programmes is governed by the Rules & Regulations of the Postgraduate M.Tech. Programmes.

 

 

 

 

 

 

3.1.1 Procedure for Registration

 

 

The Institute has an online registration system and the registration is normally done on the first two days of each semester and the summer term. The registration schedule is announced in advance. Students should contact their respective Faculty Advisers for registration. Unless this procedure is completed, registration will be considered as invalid. In any case, registration must be completed on or before the prescribed last date for registration. Students having outstanding dues to the Institute or a hostel shall not be permitted to register. Late registration may be permitted for certain period only for valid reasons and on payment of a late registration fee prescribed from time to time. However if a student fails to register during any semester, his/her studentship is liable to be cancelled.

 

 

 

 

 

 

Students having backlog courses are required to register manually by filling up a Course Registration Form (CRF) which will be made available to them by the Academic Section. The CRF will contain all the compulsory courses of the semester pre-printed. The student should duly complete the CRF, get it approved by the faculty adviser and then submit the same to the Academic Section for further necessary action. The faculty adviser may recommend a reduced load programe(RLP) for students with backlogs after considering the provisions mentioned under sections 8.4 to 8.7.

 

 

 

 

 

 

3.1.2 Registration for the first two semesters

 

 

In each of the first two semesters of the programme, a student is required to register for all the courses listed in the curriculum for the semester. This condition may, however, be waived in case of foreign students and also those belonging to the reserved category who may be required to undergo special courses due to their inadequate background. In addition, students who are identified as academically weak at the end of the first Semester may be prescribed a specially worked out Reduced Load Programme (RLP). These students are required to do manual registration.

 

 

 

 

 

 

3.1.3 Registration for third and subsequent semesters

 

 

As has already been mentioned, students must regularly register for every semester at its commencement till the completion of their programme. From third semester onwards, a student is normally required to register for a minimum of 24 credits every semester after taking into account the grades of re-examination if any.

 

 

 

 

 

Withdrawal on medical grounds/other very exceptional reasons may be permitted by UGAPEC up to a maximum of two semesters during the students' entire stay. If a student does not register for a regular semester ( Autumn or Spring ) without prior permission from UGAPEC, his/her name is likely to be struck off from the rolls of the Institute and he/she may not be normally readmitted.

 

 

 

 

 

3.2 Summer course registration

 

 

Students can register for a maximum of 18 credits ( including self study if applicable and available ) during summer on payment of registration fees at prescribed rate. The course will run during summer provided a minimum of 5 students register and a faculty member is available for running the course. Total duration of summer course will be 8 weeks from second week of May to first week of July and examination will be conducted thereafter. The course instructor will monitor the attendance of the students registered and he may award “XX” grade as per rule for poor attendance.

 

 

 

 

 

3.3 Course Adjustment

 

 

Within the first two weeks of commencement of a semester, a student is permitted to make adjustments in his academic load by the addition or deletion of one or more courses provided the total credits normally prescribed in the curriculum is not affected ( overloaded or underloaded ) by such adjustments. If in the third or any of the subsequent semesters the students find their academic load too heavy, they may drop one or two courses out of the registered ones, provided the minimum credit requirement ( 24 credits) is fulfilled. This has to be done in consultation with the faculty adviser within two weeks from the commencement of the semester.

 

 

 

 

 

The students, however, will not be permitted to drop backlog course/s for which they have registered. Course/s dropped by a student may be taken during the summer term ( if offered ) or during a subsequent semester. When the need for course adjustment through addition, substitution or dropping of course/s arises, the student without any backlog should do online course adjustment and students with backlog course/s should do it manually by filling a Course Adjustment Form (CAF). This should be done in consultation and approval of the faculty adviser. Each copy has to be signed by both the student and the faculty adviser. In all the cases, course adjustments/dropping of courses must be done before the last date for Course Adjustment, as announced by the Institute in its academic calendar. The student must submit the CAF to the Academic Office by the prescribed time. In case of the students facing academic problems, in exceptional cases, UGAPEC may allow them to drop courses (subject to maintaining the minimum course credits (24) requirements) even after last date for dropping of the courses if a special recommendation is made by the faculty adviser and the DUGC.

 

 

 

 

 

3.4 National Service Scheme (NSS) / National Sports Organization (NSO)

 

 

Students must register for any one of these activities (NSS/NSO) during the first two semesters as a mandatory requirement.

 

 

 

 

 

NSS/NSO is a compulsory requirement for the first 2 semesters. The choice will be on the basis of the aptitude of the student for any of these activities and will be decided by a committee constituted for the purpose. Formal registration must be done for any one of these activities only at the beginning in the first two semesters along with other courses. Once registered for one of these activities, no change will be permitted at a later stage. This requirement must be completed before the end of the second year. In case valid reasons exist, a student may be given special permission for completion of this requirement before the end of the third year failing which he/she will not be permitted to register for the courses of the fourth year.

 

 

 

 

 

A student will be awarded PP ( Pass ) grade for this activity in each semester provided the minimum requirement of this activity is met during that semester together with 80% minimum attendance failing which the grade NP ( Not Pass ) will be given. Foreign students are exempted from this requirement. The award of the degree is subject to the successful completion of NSS/NSO.

 

 

 

 

 

In addition to the above mandatory requirements, the students are also permitted to take NSS/NSO in subsequent years. This facility is specially meant for students having interest in NSS/NSO activities.

 

 

 

 

 

3.5 Opportunities for students to clear backlogs

 

 

Some provisions of sections 4 & 5 deal with these opportunities. It must be noted that these are voluntary on the part of instructors and totally subject to the availability and willingness of Instructors. While it is a common practice for Instructors to help these students, such options are not binding on the Institute .

 

 

 

 

 

3.5.1 Courses in the unscheduled semester

 

 

In case the number of repeaters/backloggers in a course is 5 or more, the HoD of the concerned department may consider offering such a course an additional time although it may not be slated to run during that semester, subject to time-table constraints and availability/ willingness of a faculty member. Such a proposal should come from the DUGC and be approved by the Dean (AP). The rules that govern overloading (considered further on under ) will be strictly observed in letting students register for such courses.

 

 

 

 

 

3.6 Grant of Leave/Semester Drop on Medical Ground

 

 

1.

If the student misses the class (Lecture/Tutorial/Lab etc.)/Examination/ Re-Examination etc. due to personal illness or accident , his /her application for medical leave or drop of entire semester due to medical reason, must be supported by proper medical certificate issued by the IIT Hospital. In case of certificates issued by private medical practitioners, same should be duly countersigned by Senior Medical Officer of the IIT hospital.

 

 

 

 

 

 

2.

Medical certificates submitted by the students after the End-Semester Examination/Re-Examination and/or award of grade(s) will not be considered. Hence, in case of self illness leave application with medical certificate must be submitted before examination/ re-examination starts .

 

 

 

 

 

 

4. Examination / Assessment

 

 

 

 

4.1 Attendance

 

 

Attendance in classes is compulsory and will be monitored. A student not having 80 per cent attendance may be debarred from appearing in the semester-end examination and given XX grade and such student has to re-register for the same course. In general, the institute expects 100% attendance. The 80% attendance is permitted only for health or other emergency situation. A medical certificate from IITB hospital or Government hospital is necessary for getting leave on health grounds.

 

 

 

 

 

 

4.2 Modes of Assessment

 

 

The various modes of assessment used for rating students' performance in a lecture course include quizzes, class tests ( open or closed book ), home assignments, group assignments, viva-voce, mid-semester test and the semester-end examination. The distribution of weightage for the assessment through the various modes listed above will normally be as follows :

 

 

 

 

 

There will be one mid-semester test of two hours duration for each course to be held as per the schedule fixed in the Academic Calendar and during such examination period, there will be no classes held. In addition, two quizzes ( or one quiz and one test ) and/or assignments or viva-voce shall make up the rest of the in-semester assignment. The relative weightage would be approximately 30 per cent for the mid-semester test, 20 per cent for the two quizzes/tests/ assignments/viva-voce and active participation in discussions in class room. For active participation, the Instructor may set aside up to a maximum of 10 per cent of the total marks. The relative weightage for the semester-end examination would be 50 per cent. The semester end examination will cover the full syllabus of the course. The end-semester examination is compulsory for all students.

 

 

 

 

 

The assessment in laboratory course will be based on turn-to-turn supervision of the student's work, their performance in viva-voce examinations and group discussions, the quality of their work as prescribed through laboratory journals and an end-semester test that contains an experiment or a written exam. For a laboratory course, in-semester work will normally carry 75% and the end-semester test 25% weightage respectively. However, with permission of the Dean (AP), the instructor may change distribution of marks between in-semester and end-semester evaluation. The Instructor will announce the mode of evaluation and distribution of marks at the beginning of the course . It is obligatory to maintain laboratory journal as prescribed by the course instructor. Final examination for laboratory courses will normally be held a week before the final theory examination.

 

 

 

 

 

4.3 Grading

 

 

i.

For every course taken by a student he/she is assigned a grade based on his/her combined performance over the semester in all the assessments in that course. These grades are described by the letters AP, AA, AB, BB, BC, CC, CD, DD, FF, FR and XX, each of which not only indicates a qualitative assessment of the student's performance but also carries a quantitative (numeric) equivalent called the grade point as given below:

 

 

 

 

Letter Grade

Grade Point

AP

10

AA

10

AB

9

BB

8

BC

7

CC

6

CD

5

DD

4

FF

0 Fail (Eligible for one re-exam)

FR

0 Fail (Repeat the course)

XX

Fail (Lack of attendance - Repeat the course)

II

Incomplete (on health grounds)

DR

Dropped

PP

Passed

NP

Not Passed

AU

Audit

 

 

 

 

A student passes the course if he/she gets any grade in the range of AP to DD, but fails if he/she gets the grade FF, FR or XX. The grade DR indicate ‘course dropped'. However, minimum passing grade in each stage of dual degree project assessment shall be “CC”.

 

 

 

 

 

ii.

For every course taken by a student he/she is assigned a grade based on his/her combined performance over the semester in all the assessments in that course. These grades are described by the letters AP, AA, AB, BB, BC, CC, CD, DD, FF, FR and XX, each of which not only indicates a qualitative assessment of the student's performance but also carries a quantitative (numeric) equivalent called the grade point as given below:

 

 

 

 

 

iii.

A student is awarded the fail grade FF if his/her performance in the course is poor. He/She is eligible for 50% weightage re-exam, only once, immediately following the end-sem. examination as per the time-table announced by academic section. If absent for such re-examination for any reason,the student will be awarded “FR” grade. A student with an FR grade is not eligible for re-examination in that course and has to re-register for that course whenever it is offered.

 

 

 

 

 

iv.

FR grade will be awarded in cases where in the opinion of the instructor, the student hasn't had adequate academic exposure to the course and should therefore repeat the course. FR grade may also be awarded in cases of minor malpractice in examinations/assessments.

 

 

 

 

 

A student, whose in-semester performance is very poor, may be awarded the ‘FR' grade by the instructors, even if he/she had missed the end-semester examination due to any reasons.

 

 

 

 

 

v.

The grade XX in a course is awarded if a student does not maintain the minimum 80% attendance in the Lecture/Tutorial classes. The XX grades may also be awarded to the students having bad or incomplete in-semester records on non-medical reasons.

 

 

 

 

 

The XX grade will be declared in the first week of November for the Autumn Semester Courses and in the first week of April for Spring Semester Courses (in general one week before the semester end exams).

 

 

 

 

 

A student with XX grade in a given course is not permitted to take the semester-end examination in that course. He/She is also not eligible for 50% marks re-examination in that course. Such a student has to re-register for the same course whenever offered.

 

 

 

 

 

vi.

In addition to the above grades, there is also an incomplete grade ‘II' which is awarded in a lecture/lab course if a student has satisfactory in-semester performance, but has not appeared for the end-semester examination on medical grounds. The student is entitled for 50 marks re-examination given at the end of the particular semester. ‘II' grade will be converted into a performance grade (depending on the overall performance in the course) after the re-examination.

 

 

 

 

 

4.4. Re-examination due to illness or accident

 

 

If the student misses the examination due to personal illness or accident, his application for re-examination must be supported by proper medical certificate duly approved by the Medical Authority of the Institute. In the event of death or serious illness of parent or guardian, the application should be supported by adequate evidence of the same. The student should submit the medical certificate to the academic office. Any student who fails to apply for re-examination in the prescribed manner will be deemed to have failed in those courses and will be awarded FR grade. He/she will be required to repeat those courses.

 

 

 

 

 

 

4.5 SPI/CPI

 

 

4.5.1 Semester Performance Index (SPI)

 

 

The performance of a student in a semester is indicated by a number called SPI. The SPI is the weighted average of the grade points obtained in all the courses registered by the student during the semester. For example, if a student passes five courses in a semester with credits C1,C2,C3,C4 and C5 and his grade points in these courses are g1,g2,g3,g4 and g5 respectively, then his SPI is equal to :

 

 

 

 

 

 

4.5.2 Cumulative Performance Index (CPI)

 

 

An up to date assessment of the overall performance of a student from the time he entered the Institute is obtained by calculating a number called CPI. The CPI is weighted average of the grade points obtained in all the courses registered by the student since he entered the Institute. The CPI is also calculated at the end of every semester to two decimal places and is indicated on grade reports.

 

 

 

 

 

 

4.5.3 Semester Grade Report

 

 

At the end of each semester the grade report, which reflects the performance of the student in that semester, is sent to the Faculty Adviser of the respective student, a copy to the concerned student and a copy to parent is also sent to their respective addresses by ordinary post. The students can also view their grades on-line.

 

 

 

 

 

 

4.5.4 Implications of fail grades on CPI

 

 

The CPI will reflect all courses done by the student including courses where he/she has failed. Thus, FR and XX grade will affect the CPI and SPI of the student. In case of FF & II grades CPI will be calculated on the basis of grade obtained by the student on successful attempt in the re-exam which will be restricted to DD.

 

 

 

 

 

 

4.6 Fail and Incomplete Grades (Conversion rule)

 

 

 

 

 

 

4.6.1  II' Grade

 

 

Only students with a satisfactory and complete in-semester record, but who miss the end-semester exam for reasons set out as acceptable in rule 4.4, should be given an II grade. However, in case the student fails to appear for the re-examination also on admissible grounds (rule 4.4), the student shall be considered to have dropped the course. If the reason for absence at the re-exam is not supported by a medical certificate, the II grade awarded will be revised to FR.

 

 

 

 

 

 

Thus, the II grade gets converted to one of the following: (i) ‘DR' (course dropped, as above), (ii) ‘FR' in case of poor performance or unjustified absence, for the re-exam and (iii) a pass grade depending on the student's performance. The II grade will therefore not be continued beyond the semester-end re-examinations.

 

 

 

 

 

 

4.6.2 ‘XX' Grade

 

 

An ‘XX' grade is treated as equivalent to ‘FR' for purpose of CPI calculation, and the following criteria in addition to poor attendance (less than 80%) may be considered for the award of XX grade: (i) Badly incomplete in-semester record (due to non-medical reasons) {for example, in the case of a student who has missed all tests and mid-sem, etc. (ii) Misconduct/use of unfair means in the examination, assignments etc., of a nature serious enough to invite disciplinary action in the opinion of the instructor. (It is emphasized that award of the XX grade is in the nature of an immediate action in such cases, and the case may be referred to the Disciplinary Action Committee (DAC) for consideration of further punishment depending on the seriousness of the offence). The names/roll numbers of students to be awarded the XX grade should be communicated to the Academic office as per academic calendar in advance of the end-semester examination.

 

 

 

 

 

 

4.6.3 FF and FR grades

 

 

i.

In-semester performance of all students should be displayed and sent to the academic office by the instructor before the end-semester examination. Those awarded ‘XX' grades as described above will be clearly identified in this list as per academic calendar.

 

 

 

 

 

ii.

Based on the in-semester performance, the instructor also decides and publishes a cut-off (based on the average performance of the class), above which the in-sem performance is considered ‘Satisfactory'. (This limit would be similar to the lower limit for the DD grade).

 

 

 

 

 

iii.

A student with a ‘Satisfactory' in-semester performance should not be given an ‘FR' grade in the overall assessment. Such a student, in the event of overall poor performance (not passing), should be given an ‘FF' grade and a chance at re-examination. The maximum grade obtainable in such re-examination is limited to DD. It is thus clarified that grades FF and II are place-holders only and do not enter into CPI/SPI calculations directly. These grades get converted to one of the regular grades after the semester-end re- examinations. However FR and XX grades are given for different reasons, and have direct consequences on SPI/CPI.

 

 

 

 

 

 

4.6.4 Policies on disclosing the evaluated end-semester answer books, period of retention, and re-evaluation.

 

 

A course instructor may allow students to see the evaluated answer scripts at his/her discretion, as long as this is done before finalization of grades. The limit fixed for such a disclosure is three days before the last date for receiving grades in the Academic Office.

 

 

 

 

 

 

There is a provision for requesting a re-totaling on payment of Rs.200/- per course. Such requests will be processed by the Academic Office.

 

 

 

 

 

 

Once grades are published, changes if any will be allowed in case of totaling and tabulation errors only. A request for re-totaling must be made by student to academic office using the prescribed form, which will be sent to faculty for further action. Student must not contact faculty directly.

 

 

 

 

 

 

Evaluated answer scripts should be preserved by the Instructor/ Departmental Office for a minimum period of one semester.

 

 

 

 

 

 

4.7 Re-examination (50% weightage)

 

 

For students obtaining FF and II grade in a course will have only one chance to clear the course by re-examination. This re-examination will be of 50% weightage and will be held immediately following the main examination. The grading will be done in the same way as is done in the end-sem examination. The maximum grade obtainable with re-exam is outlined below :

 

 

 

 

 

 

4.7.1 Re-examination due to II

 

 

Those students who are awarded “II” grade but have attended a major part of the in-semester assessment and whose performance is good enough to justify a re-examination or the cases of students getting an ‘II' grade and whose absence from the semester-end examination is on valid grounds as per 4.4, will be permitted to take the re-examination. Re-examinations are held towards the end of the winter vacation for those who missed the first semester (Autumn) examination and towards the end of the Summer vacation for those who missed the second semester (Spring) examination. After re-examination the student is entitled to an appropriate grade on the basis of his/her in-semester and re-examination performance. There will be no grade restriction. If the student misses the re-examination due to medical reason the II grade will be converted to drop (DR)( 5.5(iii) ) and/or if the student misses the re-examination due to non-medical reason, the II grade will be converted to FR ( 5.5(iv) ) and the student will have to repeat the course .

 

 

 

 

 

 

4.7.2 Re-examination due to FF

 

 

Those students who are awarded “FF”grade as per 4.6.3(iii) will be permitted to take the re-examination. Re-examinations are held towards the end of the winter vacation for those who failed in first semester (Autumn) examination and towards the end of the Summer vacation for those who failed in second semester (Spring) examination. In such re-examination if the student passes, the maximum grade obtainable shall be limited to DD and if the student misses or fails, the FF grade shall get converted into FR and the student will have to repeat the course.

 

 

 

 

 

 

4.8Treatment of Malpractice / Unfair means

 

 

FR grade may be awarded to those students found / reported for malpractice / using unfair means in an Examination/Re-examination/Assessment. In addition to this, Disciplinary Action Committee's decision in such matters will be final and binding.

 

 

 

 

5. Special features in registration

 

5.1 Carrying backlogs forward

 

 

Every student must register for a minimum of 24 credits each semester. Normally, students should register for the backlog courses at the first available opportunity. However, the Faculty Adviser may advise the students appropriately for dropping the backlog course in favor of the prerequisite course in order to avoid a cascading effect in subsequent semesters. The faculty advisers and DUGCs should exercise special care and assist the students in this regard.

 

 

5.2 Audit course

 

 

Auditing of courses by the Undergraduate students during regular semesters and summer term is permitted under the following conditions:

 

 

i)

Students with CPI 7.5 and above will be permitted to ‘Audit' the course. However, this would be restricted to maximum of 2 courses during the entire period of the programme.

 

 

ii)

The students have to enter the courses to be audited in the Course Registration Form while registering for the semester. The course will not carry any credits. The word “Audit” would be specially mentioned in the remarks column of the student's course registration form. Prior permission of the Instructor is required.

 

 

iii)

The students would be required to have minimum 80% attendance in the Audit course.

 

 

iv)

The ‘AU' grade would be awarded by the instructor, if the attendance is satisfactory and requirements set out by the instructor are met. Students will be expected to complete the in-semester assessments. If the attendance and performance is not satisfactory the course will not appear at all in the grade card.

 

 

v)

Students can audit a course provided the course is offered and the time table slot permits.

 

 

vi)

The course done by auditing will not be considered for the purposes of calculation of SPI/CPI but will be reflected in the Semester Grade Report as Audit Course.

 

 

5.3 Registration for Postgraduate level courses

 

 

Students with a CPI of 6.5 or more may also be permitted to register for some post-graduate courses as Audit/Credit course which are offered to them. However, concerned department may fix a higher CPI requirement for allowing UG (B.Tech.) students to register for PG courses. In no case a relaxation can be made in the CPI criterion while permitting to register for the postgraduate level courses.Postgraduate Electives taken as Credit courses should be as a part of the normal load of the semester.

 

 

The Students of Dual Degree & the 5 year M.Sc. Programmes are permitted to register for PG level elective courses without any CPI restrictions.

 

 

5.4 Guided Study

 

 

The capable students will be provided option of Guided study to acquire proficiency in an area of their choice, through doing courses outside their curriculum by a self study-like mode. This option is also subject to the availability and willingness of the instructor offering the course. Such an option will be available to students with a CPI of 8.5 or more to the extent of a maximum of one course per semester in the third and subsequent years, on the recommendation of the faculty adviser/project guide, DUGC and approval of UGAPEC. This option is called ‘Guided Study' to distinguish it from the existing self-study mode, which is largely meant for students to clear backlogs in the curriculum. Guided Study and UROP will not run concurrently for any student under any circumstances. Further, even in respect of these courses, the rules that govern overloading (described further) apply strictly. The Guided study option may be used, on a case-by-case basis with prior approval of UGAPEC. The Registration, examination etc. will be similar to a self-study course. The evaluation for guided study will be done in the similar way as is done for normal semester courses (i.e. 50% for in-semester performance & 50% for end-semester performance).

 

 

This option will be made available in the following special situations also, provided CPI requirement is fulfilled:

 

 

(a)

Students who miss the ‘Departmental Introductory Course' due to a change of branch obtained at the end of I year.

 

 

(b)

Students who transfer from other IITs and as a result have to do certain additional courses, and

 

 

(c)

Students dropping an entire semester due to medical reasons.

 

 

5.5. Repeating a course

 

 

A student is required to repeat a course completely under the following situations:

 

 

i)

When he gets an FR, NP or XX grade in a course.

 

 

ii)

A student with FF grade in a course can avail only one 50 marks Re-examination in that course immediately after the end-semester examination. If a student fails in 50 marks re-examination or does not appear for the re-examination for any reason, he/she will be awarded FR grade and in that case he/she has to re-register (repeat) the course.

 

 

iii)

When a student, who gets an ‘II' grade, fails to apply or does not appear for a re-examination giving valid/ medical reasons for absence at the end-semester examination, the grade DR is awarded automatically to such course.

 

 

iv)

When a student, who gets an “II” grade and subsequently becomes eligible for re-examination does not appear on the scheduled date, on any non-medical reason, the grade ‘II' is automatically converted into FR grade.

 

 

v)

Students are permitted to overload on account of a backlog laboratory/drawing course only up to 5 credits during a regular semester where the course is being offered with prior permission of the Convener, UGAPEC provided there is no clash in the slots.

 

 

5.6 Course Substitution

 

 

Normally, substitution of one course (in which one obtains an FR/XX grades) by other is discouraged.

 

However, substitution may be permitted in case of FR, XX and Drop in the same group of courses as given in the courses of study bulletin, subject to the following conditions:

 

 

5.6.1

If it is a core or compulsory course there will be no substitution and the same course must be repeated.

 

 

5.6.2

In case of FR, XX in an institute elective course it may be substituted by another institute elective only.

 

 

5.6.3

If it is departmental elective it may be substituted by another departmental elective course from the same group.

 

 

5.7 Overloading of Courses

 

 

Student with a CPI of 8.5 or above (irrespective of any backlogs) may be permitted to take 1 course per semester as an overload provided time-table permits. There shall be no relaxation of the CPI criterion. A change of status from Credit to Audit in respect of such courses may be allowed up to the mid-semester examination. This should however be with the prior approval of the UGAPEC.

 

 

However, the UG students (B.Tech., Dual Degree, 5-year M.Sc.) may be allowed overloading of ONE course in the regular semester from FIFTH semester onwards to clear backlog course(s) with prior approval of the UGAPEC, subject to minimum CPI of 6.5 and time-table slot availibility. There Shall be no further relaxation of CPI criteria.

 

 

5.8 Self Study

 

 

To enable a student to complete the course credit requirements at the end of IVth year for B. Tech. and the Vth year for M.Sc., or Dual Degree, a student having backlog of only one or two courses may take self-study courses after taking necessary approval from UGAPEC.

 

 

An application for self-study has to be made to UGAPEC in the prescribed form which should be signed by the supervising teacher who may examine him from time to time, apart from an examination at the end of the course. The duration of the self-study course is between 8 and 10 weeks. The course should be completed and the grade obtained in the semester in which the registration is done. There is no carry over of the self-study course from one semester to another. The UGAPEC will consider each application for self-study on its merits and will restrict the total number of such courses to only two during the entire programme of a student, The credits for a self-study course are the same as those for the regular course and will be taken into account while calculating the total credits in a semester which should not exceed the normal load. These courses are subject to the availability/willingness of concerned faculty members.

 

 

The opportunities for clearing backlogs may become available through summer courses and by running courses in unscheduled semesters.

 

 

However, for the Self-study option, the following directives will be followed.

 

 

(a)

The Self-study option will strictly be restricted only to (B.Tech/Dual degree/(5Yr./2Yr) M.Sc.) students in the summer of the final year, and for the maximum of two courses.

 

 

(b)

The restriction, on students with FR or XX grade in a subject not being eligible for the self-study option for that course may be waived by the Departments if only two courses are remaining for completion of degree. Otherwise, instructors or departments may insist that the concerned students should repeat the course in a later regular semester, without taking a course as Self-study.

 

 

(c)

Academic standards be rigorously maintained in the self-study mode. A request for Self-study option must be in the prescribed form available in the Academic Office.

 

 

(d)

The registration, examination etc. will be as per academic calendar. The evaluation for self study will be done in the similar way as is done for normal semester course. ( i.e. 50% for in-semester performance & 50% for end-semester performance .)

 

 

5.9 Summer Courses

 

 

The summer course facility provides the opportunity to the students to clear their backlogs, by re-doing courses with adequate rigor, provided it is offered. A minimum number of 5 students should register for a course and the faculty concerned should also agree to run the course in a summer. A student is however not permitted to register for more than three courses (including Self-study course, if any) during any one summer term. Students are also not permitted to re-register for courses, which they have already obtained a pass grade or PP.

 

 

The registration, examination etc. will be as per academic calendar and the evaluation will be done in the similar way as is done for normal semester courses (i.e. 50% for in-semester performance & 50% for end-semester performance).

 

 

5.10 Change of Branch

 

 

Students are eligible to apply for Change of Branch/Programme after completing the first two semesters. The following rules/ guidelines are used for considering their applications for change:

 

 

1.

Top 1% students of the total admitted students in that year will be permitted to change of branch without any constraints.

 

 

2.

For others, change will be permitted strictly on merit basis. Students without fail grades and backlogs and with CP I≥6.5 will be eligible to apply and can give their choices.

 

 

3.

The request for change (in the order of merit) for student S1 from department A to department B will be considered if

 

 

(a)

Strength of department B does not exceed sanctioned strength.

 

 

(b)

Number of students on roll in the department A does not fall below 85% of the sanctioned strength.

 

 

(c)

The request of S1 will be re-considered (again in the order of merit) if S1 does not violate (b) above due to another student getting transfer to department A.

 

 

4.

If student S1 is not permitted to change from department A to B ( due to (b) above), any other student S2 with CPI less than S1 will also not be permitted to change to department B.

 

 

5.

The requests for change of Branch/Programme from students belonging to SC/ST category may be considered as special cases by the Chairman Senate on merit.

 

 

6.

All such transfers can be effected only once at the beginning of the second academic year. No application for change of Branch/Programme during the subsequent academic years will be entertained.

7.

Students may be permitted to change from B.Tech. To Dual Degree in same department at the end of 3rd and 4th semester, subject to departments' recommendation. The condition in 3 & 4 continue to apply.

8.

B.Tech students may be permitted change of programme from B.Tech to Dual Degree programme in the same department even after the 4th Semester subject to the CPI criteria of 7.5 and more and strong recommendation by the Faculty Adviser and the concerned DUGC. The condition in 3 & 4 continue to apply.

9.

The Dual Degree students may be permitted change of specialization in the same department at the end of 4th semester, subject to the fulfillment of CPI criteria of 7.5 or more and a strong recommendation by the faculty adviser and the DUGC. The condition in 3 & 4 continue to apply .

 

6. Seminars / Projects

 

 

 

 

As explained in 2.4 & 2.5 every student has to undertake Seminars/Projects of professional interest. These may be related to theoretical analysis, an experimental investigation, a proto-type design, a new correlation and analysis of data, fabrication and setup of a new equipment or a combination of some of these. The final project report should be submitted by the prescribed date usually three weeks before the end of final semester. The report is evaluated by a panel of examiners consisting of Chairman, External Examiner, Internal Examiner, Guide and Co-guide wherever applicable and an oral examination is conducted after the semester-end examination. The assessment of the project work is done on the following basis. The preliminary presentation (1st stage) carries 25% of the total weightage. An other 25% weightage is given for the initiative, interest, effort and regularity shown by the student during the project work. The remaining 50% weightage is assigned to the oral examination conducted by the Panel of Examiners. Programme wise details are outlined below:

 

 

 

 

 

6.1 B.Tech. Project

 

 

(a)

To avoid problems in scheduling various assessments that require presentations by students towards the end of the semester in respect of seminar/project,

 

 

(i)

the topics be given by the end of the previous semester, and

 

 

(ii)

evaluation be carried out as per convenience, after allowing for a minimum of 10 weeks of work during the semester.

 

 

 

 

 

 

(b)

Presentation based evaluation may be replaced by poster presentation and evaluation by a faculty group.

 

 

 

 

 

 

(c)

Issues relating to project evaluation : The rules for Seminar/}Project evaluation are detailed below:

 

 

i.

Each stage will be evaluated separately and graded.

 

ii.

The guide will ensure that the work carried out by the student is adequate, before giving approval for submission of the project report for evaluation.

 

 

iii.

The guide may award an ‘XX' grade (at least 1 month in advance of stage evaluation) in case the student has been irregular in interactions and work (a student is expected to have at least one meeting every week with the guide).

 

 

iv.

In special situations (such as prolonged health problem, delay in getting facilities), the guide may recommend to UGAPEC (through DUGC) an extension of a maximum of one month for submission and evaluation without any grade penalty.

 

 

v.

The examination panel consisting Chairman, External Examiner, Internal Examiner, Guide and Co-guide may award a fail grade (FF or FR) for poor performance and/or inadequate work. In case of an FF, the student can appear again after 1 month by submitting a fresh report; in this case, the maximum possible grade will be restricted to DD as in the case of courses.

 

 

vi.

The student will be required to register afresh for the stage in case of XX and FR grades.In Case of FR grade summer registration may be permitted by UGAPEC on case to case basis, on justified recommendation of DUGC.However, registration during summer is not permissible in case of XX grade.

 

 

vii.

An II grade may be awarded if the student misses the evaluatio on medical grounds, in which case, a re-examination will be held after 1 month.

 

 

viii.

In case of delayed project submission other than those in (iv) above, the maximum permissible grade is BC

 

 

ix .

‘Students who do not drop the project in time and do not submit the project report for assessment by the due date, will be temporarily awarded ‘II' grade at the time of finalization of grades for all the other students. The ‘II' grade will be converted to a performance grade not higher than BC when these students submit their reports, though late, and undergo the oral examination. Thus students submitting their project reports late will be only entitled to the grades BC, CC, CD, DD and FF after the oral assessment. Further, if such late reports are not submitted within a reasonable period of time (by the end of the Summer Semester), the ‘II' grade will be automatically converted to ‘FF'.

 

 

 

 

 

 

Considering the research opportunities available to B.Tech. students through options such as UROP, departments may consider making the standard BTP as a design-based/ developmental activity.

 

 

 

 

 

 

6.2 M.Sc. Project

 

 

The project is normally assigned towards the end of the pre-final year by the Project Co-coordinator appointed by the Department and the work is done during both the semesters of the final year. Students are assigned project work as per the schedule mentioned in the Academic Calendar after its approval by their respective Faculty Adviser/ DUGC.

 

 

 

 

 

The registration for the project work is normally done in two stages, each spread over a semester. At the end of the first stage, the student is required to submit a preliminary report of his work by a prescribed date to the Co-coordinator and present it to a Panel of Examiners. The second stage of the work is continued in the following semester.

 

 

 

 

 

Submission of the M.Sc. project cannot be postponed beyond the date specified in the calendar. If the project cannot be completed due to ill-health or other bonafide reasons, {6.1(c)(iv)} the course can be dropped in consultation with the Faculty adviser, the project coordinator and the guide on or before the last date for dropping of courses. A re-registration for the same is required in the following semester in which it should be completed.

 

 

 

 

 

‘Students who do not drop the project in time and do not submit the project report for assessment by the due date, will be temporarily awarded ‘II' grade at the time of finalization of grades for all the other students. The ‘II' grade will be converted to a performance grade not higher than BC when these students submit their reports, though late, and undergo the oral examination. Thus students submitting their project reports late will only be entitled to the grades BC,CC,CD,DD and FF after the oral assessment. Further, if such late reports are not submitted within a reasonable period of time (by the end of the Summer Semester), the ‘II' grade will be automatically converted to ‘FF'.

 

 

 

 

 

‘Although no specific letter grade is given at the end of the first stage assessment of the M.Sc. Project (in some departments), those students who do not submit their first stage reports for assessment in time or those who fail the first stage viva-voce assessment will be required to re-register for the first stage in the following semester. Students who obtain FF in the final (second stage) assessment will be required to re-register for the second stage in the subsequent semester'.

 

 

 

 

 

Student should submit 4 soft-bound both side typed copies on 80gsm or better quality paper for M.Sc. Project Report and after successfully defending the Project Report at the viva-voce examination, the original copy of the Project Report is to be submitted in hard-bound form to the coordinator.

 

 

 

 

 

6.3 Dual Degree Project

 

 

In respect of Dual Degree projects, the practice similar to M.Tech. may be followed in the matter of dissertation grades contributing to CPI.

 

 

 

 

 

a)

Each DD student shall be given a topic for their project work by the end of the seventh semester or in the subsequent semesters if the student has backlog courses not more than 4 after taking into account the grades of re-examination, if any.

 

 

 

 

 

 

b)

Each DD student should have a Project Supervisor from the faculty of the parent Department. In addition, Co-Supervisor (s) from the same Department/ other Department / IDP Group/Centre/School may be co-opted by the supervisor with the approval of the DUGC.

 

 

 

 

 

 

c)

Whenever a supervisor leaves the Institute permanently/temporarily, the DUGC shall make alternative arrangements for guidance during the supervisor's absence.

 

 

 

 

 

 

d)

The following is the schedule for project assessment approved by the UGAPEC based on the recommendations of the DUGC:

 

 

 

 

 

 

 

The student who has registered for DD Project at the beginning of Spring Semester (January) or in Summer Term (end of April):

 

 

 

 

 

 

 

 

Stage I Assessment (18 Credits):

Second week of July

 

 

 

Stage II Assessment (36 Credits):

Last week of November

 

 

 

Stage III Assessment (54 Credits):

Last week of June

 

 

 

 

 

 

 

 

The student who has registered for the DD Project at the beginning of Autumn Semester (July):

 

 

 

 

 

 

 

 

Stage I Assessment (18 Credits) :

Last week of November

 

 

 

Stage II Assessment (36 Credits) :

Last week of April

 

 

 

Stage III Assessment (54 Credits) :

Last week of November

 

 

 

 

 

 

 

 

Other issues and special cases not covered by the above rules will be taken up by UGAPEC on case-by-case basis, upon the recommendations of DUGC.

 

 

 

 

 

 

e)

The first stage of the Dual Degree project usually consists of a literature survey, problem identification and delineation of approach. It is necessary that the method of evaluation of this stage be decided by the department as one of the following ; (i) across-the-table discussion and viva voce, (ii) seminar presentation. This evaluation should be completed within a month of start of the Autumn semester. The method of evaluation shall however be uniform for all students of a department.

 

 

 

 

 

 

f)

The Stage I and Stage II assessment will be done by the panel appointed by the DUGC in consultation with the supervisors. The panel shall consist of the supervisor(s) and at least one faculty member to act as an examiner.

 

 

 

 

 

 

g)

The DD students are required to submit 4 or 5 (one for Co-guide) soft bound both side typed copies on 80gsm or better quality paper Dissertation reports to the respective departments for the stage III (final) assessment. The viva-voce is to be conducted by the parent department.

 

 

 

 

 

 

h)

The stage III (Final) assessment will be made by a Board of Examiners appointed by the Convener, DUGC consisting of the following:

 

 

1.

A Professor or Associate Professor of the Institute from another Department/IDP Group/Center/School as Chairperson.

 

 

2.

The Supervisor(s) and in their absence another faculty member conversant with the subject.

 

 

3.

A Faculty Member from the Institute conversant with the subject as Internal Examiner.

 

 

4.

An External Examiner chosen from the panel approved by the Dean (AP). However, in case of difficulty in finding External Examiner in a particular area, an additional Internal Examiner may be appointed in place of External Examiner with approval of DUGC.

 

 

 

i)

The minimum passing grade in each stage of project assessment shall be “CC”.

 

 

 

j)

In case a student gets a fail grade (below CC) in any of the project assessment he should carry out additional work/modification etc. as suggested by the panel and appear for assessment within one month from the date of previous assessment. At this assessment he should not be given a grade higher than “CC”.

 

 

 

k)

When a student is unable to submit the report by the required date, it is necessary for him/her to i) make a specific request for extension stating the date of submission (ii) pay the institute fee for the next semester and (iii) formally register for that semester. The maximum grade obtainable will be restricted to “CC” for such cases unless permitted by Convener, UGAPEC. A fine may be imposed for late applications.

 

 

 

l)

A student should not take up any other assignments (paid or otherwise) before submitting the dissertation.

 

 

 

m)

Forms for submission of assessed Dissertation, duly completed must be submitted to the Academic Section alongwith the provisional clearances from Accounts Section, Central Library etc. Final Grade reports are to be sent by the panel of examiners to the Academic Section on completion of viva-voce.

 

 

 

 

 

 

7. Undergraduate Research Opportunities (UROP)

 

 

 

 

UROP will be available at two levels, both independent of each other. They will carry codes similar to course codes so that they can be listed in grade reports.

 

 

 

 

 

 

 

UROP01:

Undergraduate research experience

 

 

 

UROP02:

Undergraduate research project, Stage 1

 

 

 

UROP03:

Undergraduate research project, Stage 2

 

 

 

 

 

UROP01 will be without credits. It may be undertaken in 2 nd or 3 rd year (in exceptional cases, after 1 st semester also) by the students having good CPI (at least 8.5) and they can handle extra work load and keen to contribute in research. It may be of 4 to 6 months duration (including summer). It may subsume practical training at the end of 6 th semester. UROP02/ UROP03 are in lieu of B.Tech. Projects, to be carried out in the final year, and have the same credits as B.Tech projects. The dual degree students can do UROP01 only.

 

 

 

 

 

1.

UROP01 will be listed on grade report (with a pp grade) only if the student performs work assigned to him satisfactorily. The student is expected to put in about 8 hours of work per week.

 

 

 

 

 

 

2.

UROP02/UROP03, being research projects, are expected to be research-oriented, with adequate originality in the work. The quantum and level of work is expected to be much higher than a normal B.Tech project and is expected to result in a publication. Their evaluation will carry grades AA, AB and BB. If the level of originality is not adequate, these projects will be converted into normal B.Tech project (before or during evaluation time of either Stages).

 

 

 

 

 

 

3.

UROP02/UROP03 may be evaluated separately (from other B.Tech Projects) by independent panels on lines similar to M.Tech project evaluations. UROP01 evaluations will be done by the faculty supervising the work.

 

 

 

 

 

 

4.

Topics for UROP will be announced well in advanced by the faculty. A topic will be accepted as UROP by the DUGC of the department. The proposal will highlight the research nature of work, give broader research context of the work, its duration, expected background, deliverables, evaluation criteria, etc. The topics may be interdisciplinary in nature, and may be proposed jointly by faculty from different departments. The accepted topics will be sent to the Academic Office, who will publish them on IITB's UROP site. The topics may be finalized from this purpose by October and March each year.

 

 

 

 

 

 

5.

The students with no backlogs and good academic performance will be eligible to apply for UROP. The applications will be made to the respective DUGCs. A committee consisting of DUGC members and the project investigator (PI) will select students for awarding UROPs. The selected list of students will be communicated to the Academic Office. These will be treated as registrations for UROPs.

 

 

 

 

 

 

6.

All UROP assignments will be evaluated rigorously to ensure their distinctive character. A report on all UROPs carried out within a department will be submitted to the Senate on a yearly basis.

 

 

 

 

 

 

7.

Financial support if any for UROPs may be made available by the concerned faculty members offering UROPs, through their research funds, subject to the availability and provision.

 

 

 

 

 

 

8.

Initially, UROP is expected to be available to about 10% students in each department.

 

 

8. Performance Requirements

 

 

 

 

8.1 Award of degree

 

 

The B.Tech. Degree in the relevant branch of Engineering or the M.Sc. degree in the relevant branch of Science with a specialization if any or Dual Degree (B.Tech. & M.Tech) in a relevant branch of Engineering will be conferred on a student in a convocation.

 

 

 

 

 

In case of DD students, the B.Tech degree in the relevant branch of engineering and the M.Tech degree with the specialization in that branch will be conferred.

However, for conferment of degree, student has to fulfill the following requirements:

 

 

a)

the student should have taken and passed all the prescribed courses under the general institutional and departmental requirements.

 

b)

the student should have satisfactorily fulfilled other academic requirements like practical training, NSS/NSO, work visits, seminar and the project.

 

 

c)

the student should have paid all the Institutute dues

 

 

d)

the student should have no case of indiscipline against him/her.

 

 

 

 

 

Although CPI will be given in the Semester grade reports, the final degree certificate will not mention any class whatsoever. CPI of 6.5 or above may be considered as a first class.

 

 

 

 

 

8.2 Award of Medals

 

 

Various medals are awarded to the outstanding students every year from amongst the graduates who receive their degree at the annual convocation of the Institute. The President of India medal / The Institute Gold Medal is awarded to the most outstanding student in the Undergraduate programme(B.Tech/5yr. M.Sc./Dual Degree), admitted through JEE. ( Conditions and Procedures as approved by the Senate from time to time apply ).

 

 

 

 

 

The Institute Silver Medal is awarded to the most outstanding graduate in each branch of Engineering and Science other than the one to which the recipient of the President of India Medal and the Institute Gold Medal belongs. Only such students who have completed the B.Tech./5yr M.Sc./Dual Degree programme without unloading, dropping or failing in any credit carrying course are considered eligible for the award of medals.

 

 

 

 

 

8.3 Minimum Semester performance

 

 

There shall be no minimum CPI requirement for the award of the B.Tech/ M.Sc./ Dual degree, but the eligibility for award of degrees to the students having CPI less than 4.00 would have to be approved by the Chairman, Senate. However, such cases will be reported to the Senate.

 

 

 

 

 

8.4 Slow track option

 

 

For students with up to four backlogs ( FR/XX ) at the end of first and second years, a separate slow-track programme should be worked out by the faculty adviser and got approved by UGAPEC, to enable him/her to complete the degree requirements over a longer-than-normal duration ( considering the maximum duration indicated in 8.5 ) The performance of such students should be monitored on a semesterly basis and requisite corrections in the programme as warranted should be made from time to time.

 

 

 

 

 

Students having FR/XX grades (in up to four courses) are advised to opt for slow track option in their own interest, in consultation with their faculty advisers. Otherwise they will be at risk of early termination if more backlogs are accumulated as per rule 8.7.

 

 

 

 

 

8.5 Maximum Period for Completion of Programme

 

 

In any case, a student should fulfill the requirements for his/her respective degree within the maximum period specified for each degree as given below, including withdrawal in exceptional circumstances, failing which his/her case will be referred to the Senate for dismissal :

 

 

 

 

 

B.Tech. programme : Six years

 

 

M.Sc. 2 yr. programme : Three years

 

 

M.Sc. 5 yr. programme : Seven years

 

 

Dual Degree programme : Seven years

 

 

 

 

 

8.6 Early exit for poorly performing Dual Degree students

 

 

Early exits for poorly performing students are allowed for the Dual degree students with CPI below 5 at the end of 7 th semester declaring them ineligible for Master's degree. Such students are required to take a 2-semester long B.Tech. Project plus register for any additional courses, if necessary for award of B.Tech degree, and allowed to exit with a B.Tech degree after completion of a period of at least four and half years.

 

 

 

 

 

8.7 Early termination

 

 

UGAPEC will recommend early termination of studentship in the following situations :

 

 

1.

During the First and Second year :

 

 

 

Students having five or more XX and/or FR grades (after taking into account the grades obtained in the re-examination at the end of each semester, if applicable) for the B.Tech./DD/5Yr M.Sc./2Yr M.Sc. Programmes.

 

 

2.

During the Third and subsequent years :

 

 

 

Students having seven or more XX and/or FR grades (after taking into account the grades obtained in the re-examination at the end of each semester, if applicable) for the B.Tech./DD/5Yr M.Sc. Programmes.

 

 

 

 

 

 

9. Miscellaneous

 

 

 

 

9.1 Helping weaker students

 

 

 

 

 

The students with backlogs will be compulsorily required to register manually. This will require them to meet and discuss with the faculty adviser. The students with backlogs should continuously seek help from the faculty adviser, the student councilor and also be in constant touch with parents about their performance. The Institute will also communicate to the parents/guardians about the performance of their ward semesterly / annually. This is with the intention that the parents of the students having backlogs should be made aware about the performance of their wards and it is expected that they should keep constant touch with the faculty adviser and the concerned Head of the Department and if necessary, the student's councilor.

 

 

 

 

 

9.2 Faculty Adviser

 

 

 

 

 

On joining the Institute, a student or a group of students is/are assigned to a faculty adviser. The students are expected to consult the faculty adviser on many matters relating to their academic performance and the courses they may take in various semesters / summer terms. The idea of a faculty adviser has been evolved to extend guidance to the students enabling them to complete their courses of study for the required degree in a smooth and satisfactory manner. Thus, the role of the faculty adviser is of immense importance. The faculty adviser is the person to whom the parents/guardians should contact for performance related issues of their ward. In view of the guidance to the students the role of faculty adviser is outlined as below:

 

 

 

 

 

1.

Guidance about the rules and regulations governing the courses of study for a particular degree.

 

 

 

 

 

 

2.

The faculty adviser registers the students for courses within the scope of the advice given by the Academic Performance Evaluation Committee (APEC).

 

 

 

 

 

 

3.

He is also authorized to permit the students to drop / adjust one or more courses for which they may have registered.

 

 

 

 

 

 

4.

Pay special attention to weak students

 

 

 

 

 

 

5.

Make revised (unloading/uploading) plan of study for weak/bright students based on their semesterly performance.

 

 

 

 

 

 

6.

Suggest modalities for course/credit requirements for the students recommended for exchange programmes.

 

 

 

 

 

 

7.

Guidance and liaison with parents of students for their performances

 

 

 

 

 

 

9.3 Practical Training

 

 

 

 

 

A student is required to undergo 8 weeks practical training in an approved factory, laboratory, work-site or organization as a part of the requirement for the award of the degree. This training can be done either in two spells of 4 weeks each after the fourth and sixth semesters or in one spell of 8 weeks after the sixth semesters as decided by the individual departments. Students are required to register for P.T. in the same manner as NSS/NSO.

 

 

 

 

 

Students attending the summer terms and those unable to take the training in summer due to bonafide reasons may be permitted to complete their training during the next winter vacation or after the final semester examination. If however, they are unable to complete their practical training before the convocation immediately following their final semester, the degree will be withheld till the successful completion of the practical training.

 

 

 

 

 

The practical training is arranged for each student by the respective co-ordinator appointed by the department to which the student belongs. Private arrangements by students for practical training should invariably get the prior approval of co-ordinator/DUGC. After the practical training, each student has to submit a written report within a week of the commencement of the semester following the training programme. A viva-voce is also conducted by the co-ordinator. The effective benefit gained by the student as reflected through the viva-voce and the report received from the training center will decide whether the practical training requirement has been satisfactorily completed or not. Accordingly, a PP or NP grade will be awarded by the co-ordinator. No credit is assigned to Practical Training.

 

 

 

 

 

The last date for receipt of PT grades will be one month after the start of the semester following PT. This date will be explicitly mentioned in the Academic calendar.

 

 

 

 

 

9.4 Academic Calendar

 

 

 

 

 

The academic activities of the Institute are regulated by Academic Calendar approved by the Senate from time to time and made available to the Students/ Faculty members and all other concerned in printed and/or electronic form. It is mandatory for Students / Faculty to strictly adhere to the academic calendar for completion of academic activities.

 

 

 

 

 

 

 

 

10. Glossary

 

 

 

 

 

DUGC:

Departmental Undergraduate Committee

 

 

 

 

UGAPEC :

Undergraduate Academic Performance Evaluation Committee

 

 

 

 

CRF :

Course Registration Form

 

 

 

 

CAF :

Course Adjustment Form

 

 

 

 

FA

Faculty Adviser

 

 

 

 

Course List

List of students registered for a course

 

 

 

 

 

 

 

 

 

Semester : Approximately of 16 weeks duration each, the first one (Autumn Semester) from the last week of July to last week of November and the second one (Spring Semester) from the first week of January to the last week of April.

 

 

 

 

 

Summer Term : Approximately of 8 weeks duration from the first week of May to the first week of July mainly to facilitate students to clear backlog of lecture/laboratory courses, if any.

 

 

 

 

 

Course Credit : Weighted sum of the number of Lecture hours (L), Tutorial hours (T), Practical hours (P) associated with the course.

 

 

 

 

 

Registration : The total of course credits for which the student has registered during a semester.

 

 

 

 

 

Semester Credits : The Sum of credits of courses registered by the student in a semester.

 

 

 

 

 

Credits Earned : The sum of course credits for Credit courses in which a student has passed in a semester.

 

 

 

 

 

Grade : Qualitative assessment of the student's performance in a course indicated by the letters, AP, AA, AB, BB, BC, CC, CD, DD, FF, FR, XX, II, PP or NP Grade. XX or FR indicates that the student has to repeat the course. DR indicates course dropped.

 

 

 

 

 

Grade point : Number equivalent of the letter grades given by 10, 9, 8, 7,6, 5, 4, corresponding to AP and AA, AB, BB, BC, CC, CD, and DD respectively. FF, FR, XX carry zero grade points, II, PP, and NP do not carry any grade points.

 

 

 

 

 

Instructor : Member of faculty who teaches courses/labs.

 

 

 

 

 

Poor : Less than 30% in the in-semester performance.

 

 

 

 

 

Very Poor : Less than 20% in the in-semester performance.

 

 

 

 

 

Semester Grade Points : The sum of the products of credits and Grade Points for each course registered by a student in a semester.

 

 

 

 

 

SPI : Semester Performance Index which is obtained by dividing the Semester Grade Points by the Semester Credits.

 

 

 

 

 

Cumulative Credits : Sum of the Semester Credits for all the semesters taken together, wherein the credits of a course is not counted if an alternative course has been taken in lieu of it.

 

 

 

 

 

Cumulative Grade Points : Sum of the Semester Grade Points for all the semesters taken together, wherein the credits of a course is not counted if an alternative course has been taken in lieu of it.

 

 

 

CPI : Cumulative Performance Index which is obtained by dividing the Cumulative Grade Points by the Cumulative Credits.

 








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